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AHS COVID-19 Trade Show Relaunch Guidelines
Food and Beverage Sampling Requirements
Hello vendors!
We are so excited to be able to host our one-day outdoor trade show this year! Thank you for signing up to be a vendor!
The trade show this year will look a little different! Please take a few minutes to read over the information below!
Giveaways
We are going to be holding some promotional giveaways in the days leading up the event and we are looking for vendors who would like to participate.- 2-4 products/items in a package - this can be a product or a gift card to spend at your booth! If you don't have a specific product you are selling you are more than welcome to purchase a gift card from a local business and make that part of your giveaway.
- Winners will be chosen at random and will be able to pick up their prize pack at the Chamber/Market Square booth on the day of the show.
Setup + Takedown
The spaces will be "drive-up" to allow you to unload at your space before reparking elsewhere. We will send out a map a few days before the event so you can see where your spot is, but we will have a lot of volunteers on-site to help with any questions you may have.
Setup begins on Saturday morning (Sept. 26th at 6 am)- Drive-up space access is available from 6 am - 8:30 am
- If you arrive after 8:30, you will have to park in the lot and carry your items over.
- All vendors must be on site by 9 am
- All vendors must be fully set up by 9:45 am
The event ends at 5:00 pm please do not start to take down until after 5:00 pm
There is an opportunity to start your setup on Friday evening for those who need it. Please contact us office@okotokscahmber.ca to make arrangements to start setting up on Friday.
Physical Distancing.
The event will have physical distancing between each vendor booth (6' beside and behind), vendors will be responsible for ensuring social distancing within their own booths, Masks are required when social distancing can not be maintained.
Masks + Sanitizer
Masks are strongly encouraged and are required when social distancing cannot be maintained, all event staff and volunteers will be wearing masks.
There will be handwashing stations available, but vendors are REQUIRED to have hand sanitizer in their booth for vendors and the public use.
AHS COVID Requirements.
All vendors are required to adhere to the ASH restrictions. Please click the links and review the ASH trade show requirements.
WIFI
As this is an outdoor event, please do not rely on the WIFI for your devices. You should ensure a connection through your data plan.
Power
Spaces do not include power unless previously arranged with us. Power spaces are limited and are only available to those who need power. Please let us know, if you have not already, that you require power, not later than September 20th
Bathrooms
There will be two bathrooms and two handwashing stations on-site for vendors and shoppers to use.Dear Trade Show Vendors!
Thank you all for your patience and understanding during the COVID 19 Pandemic. As I’m sure it has been for you, we have had an interested few months as we have been brainstorming and trying to figure out how we can hold our annual trade show.
We have been working with the town and have finally come to an agreement on how we can hold our event, As most things in 2020 the event will look a little different this year.
We are excited to announce today that we are planning a one-day outdoor trade show and sale on Saturday, September 26th 2020 from 10:00 a.m. - 5:00 p.m. We understand that there is uncertainty with attending indoor events, either as a vendor or as a shopper, and as such the decision was made to move this event outdoors this year. As with all of our outdoor events, this event will proceed rain or shine. All the fun details stay the same - tons of great vendors, local businesses, community fundraising and food trucks! As a bonus, this outdoor area has a park, playground, skate park and splash park (fingers crossed for nice warm weather!) so it makes a great location for a family outing.
As this show looks a little different the price for your booth will be adjusted. For a 10x10 space with a table and two chairs the cost for members will be $250, the cost for non-members is $350.
We are happy to give you several booking options to accommodate the needs of all of our vendors.
We understand that several of you have already paid for your space in the show. We are happy to provide you a few payment options.
1) Participation in September 26th Trade Show and use the difference in booking price to put towards the show for next year (May 7th and 8th 2021 at the Okotoks Recreation Centre)
2) Participate in the September 26th Trade Show and receive a refund for the difference in booth price
3) Do not participate in the September 26th Trade Show and keep your booking with us for the show May 7th and 8th 2021
4) Do not participate in the September 26th trade show and receive a full refund for your space and booking. There will be NO cancellation fee charged for a full refund
We are still working to sort out all the details for a safe, fun and successful event but we wanted you to know the new date/time/location details as soon as they were decided.
For now, we are asking our vendors to confirm their attendance at the new Trade Show and Market.
We expect a high volume of responses so please be patient while we work to get back to everyone, answering all your questions and confirming registration details.
Again, I want to thank you all for your patience during this time. We know that the community is so excited to come together again to support local artists, artisans, and businesses in a safe, family-friendly environment
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2020 Okotoks & District Chamber of Commerce Trade and Lifestyle Show
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Western Wheel Ad
The Eagle 100.9 FM Radio Spot
A Business Card ad in the Western Wheel to be placed in the Trade Show edition.
The cost for the ad is $55.00 and the Wheel staff will confirm the ad layout and requirements.
An on-location interview with the Eagle 100.9 FM (professional voice recordings are available). The cost for this advertising is $80.00 and the staff at the Eagle will contact you to arrange the recording.
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BOOKING Policy:
Space will not be deemed to confirmed until payment is received. All Payments for the show must be received by the chamber 14 days prior to the show.
CANCELLATION Policy:
All cancellations must be delivered in writing to the Chamber office no later than 14 days prior to the event. The safety of our vendors and attendees is our top priority. In the event that show is cancelled due to extreme weather or Covid-19 restrictions, your Tradeshow fees will be carried over to the 2021 Tradeshow. No refunds will be issued. The Okotoks & District Chamber of Commerce will endeavour to accommodate booth location requests but reserves the right to make changes at any time. Priority and preference will be given to Chamber members.
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Insurance
The Exhibitor is responsible for obtaining any/all insurance related to his/her participation and requirements of his/her exhibit in the show. Neither the Okotoks Chamber of Commerce nor the Okotoks Recreation Centre will be held responsible or liable in any manner of damage or loss that may occur to property or persons during times of move in, show and/or move out. Exhibitors who desire insurance on their exhibits must obtain it at their own expense. Attention is particularly called to the necessity for insurance covering all risks (liability, fire, theft, damage, etc.) on exhibits from place of shipment to the Arena and return, including the period during which the goods remain in the arena.
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Dedicated To Bringing Business Together In Our Community
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